Registration

The co-hosts of the 2018 International Conference of Data Protection and Privacy Commissioners (ICDPPC), the European Data Protection Supervisor (EDPS) and the Bulgarian Commission for Personal Data Protection (CPDP) are pleased to present the conference fees.

Below you will find a table listing different categories of registration fees, your entitlements upon registering and the terms and conditions for registration. You can also refer to the timetable for the week here.

For practical purposes, the EDPS is the lead authority responsible for the organisational aspects and policy decisions required to deliver the conference and associated events in Brussels, while the CPDP is responsible for the accompanying events organised in Sofia. Please read the accountability statement for more details.

The EDPS is pleased to highlight our policy not to use sponsorship to deliver the closed and public sessions of the conference in Brussels but to rely on the registration fees outlined below and to some extent on our own budget.

Registration is closed

Registration Fees

Registration for Brussels closed on 15 October. If you want to register for Sofia, please use the contact form.

The table below outlines the fees for different categories of participant for the conference in Brussels.

The second table outlines the fees for different categories of participant for the privacy events in Sofia, Bulgaria and for joining the public session of the conference in Brussels via live webstreaming from Sofia.

A discount of 30% is offered to those registering to attend in person, both the privacy events in Sofia and the conference in Brussels.

¹ List of Member authorities & Observers
² Members authorities: Observers from least developed countries
³ Includes permanent representations to the EU and other diplomatic personnel
⁴ Academics: Major source of revenue comes from work carried out in a university/educational establishment rather than from a private or public source
⁵ EPIC is granting a scholarship to 20 Civil Society NGOs wishing to participate in the Open Session of the 40th ICDPPC. In order to be eligible please send an email, no later than 10 September, to privacyconference2018@edps.europa.eu mentioning "EPIC Public Voice" in the subject line and describing your organisation, why you are applying and who is the beneficiary of the scholarship. Applications will be considered on a first-come-first-served basis
⁶ Students: Student card or verification letter from place of education is required to qualify for the student rate. Please email the document at the time of submitting the registration form
⁷ Accompanying guests: A maximum of one accompanying guest per conference attendee may qualify for the accompanying guest rate
⁸ See press and media page for more information about accreditation

Registration Entitlements

The following entitlements apply to those physically attending the conference in Brussels.

All registrants

• Welcome cocktail at the Magritte Museum on the evening of 23 October 2018
• Access to public sessions at the European Parliament on 24 & 25 October 2018 open to all registrants for free
• Side events on the afternoons of 23 & 25 October; please note that prior registration may be required for some side events
• Coffee breaks where listed in the programme
• Daily lunch where listed in the programme
• Gala Dinner at Autoworld on the evening of 24 October 2018
• Conference kit

ICDPPC member authorities & ICDPPC observers

• Welcome reception for closed session members on the evening of 21 October 2018
• Access to closed sessions at the Palais d’Egmont on 22 & 23 October 2018 – open to ICDPPC member authorities & ICDPPC observers only
• Welcome dinner for closed session members at the Concert Noble on the evening of 22 October 2018
• Welcome cocktail at the Magritte Museum on the evening of 23 October 2018
• Access to public sessions at the European Parliament on 24 & 25 October 2018 open to all registrants for free
• Gala Dinner at Autoworld on the evening of 24 October 2018
• Side events on the afternoons of 23 & 25 October; please note that prior registration may be required for some side events
• Coffee breaks where listed in the programme
• Daily lunch where listed in the programme
• Conference kit
• Receptions and dinner as per agenda (subject to the registration category)

Accompanying guests of ICDPPC member authorities & ICDPPC observers

• Welcome reception for closed session members on the evening of 21 October 2018
• Welcome dinner for closed session members on the evening of 22 October 2018
• Welcome cocktail at the Magritte Museum on the evening of 23 October 2018
• Gala Dinner at Autoworld on the evening of 24 October 2018

Accompanying guests of other delegates

• Welcome cocktail at the Magritte Museum on the evening of 23 October 2018
• Gala dinner at Autoworld on the evening of 24 October 2018

Payment Methods

• Bank Transfer
  The bank details will be sent to you by email upon receipt of your registration. All the bank charges should be borne by the remitter.
• Credit Card
  Credit card payments will be processed through Worldpay.

All payments are in Euros (€). US Dollar prices are for reference only.
Registration confirmation will be emailed to registered delegates when full payment has been received. 

Terms and conditions

1. Registrations are subject to acceptance on a first-come-first-served basis.
2. Registration can only be processed with full payment of the fees by bank transfer or credit card. Please DO NOT send cash.
3. Registration fees will be charged in Euros. Registration acknowledgement will be issued and sent to you through email upon receipt of your registration form. If you have indicated to pay by bank transfer, please follow the instructions listed in the acknowledgement to settle the payment within 14 days. Registration will not be confirmed until your payment is settled.
4. A letter of registration confirmation will be sent to you by email within 14 days upon receipt of your full payment. Kindly check through the confirmation carefully for any errors. Any changes or alterations must be made in writing to registration.privacyconference2018@forum-europe.com
   If you have not received confirmation within 14 days after payment, please write to registration.privacyconference2018@forum-europe.com
   Registered delegates should bring their letters of registration confirmation or show the eCopy of it to complete the check-in procedure at the conference venue.
5. Refund for cancellation of registration will be made and subject to the following deadline and handling fee:
   Written notification of cancellation received on or before 10 September 2018: Full refund with a deduction of Euros 40,00 handling fee
   Written notification of cancellation received after 10 September 2018: No refund
   • Notification of cancellation must be made in writing via email to registration.privacyconference2018@forum-europe.com
   • You must indicate your name and registration number in the notification of cancellation.
   • All refunds will be processed after the conference. Delegates will be notified of the refund arrangements by email.
   • If you cancel your registration, please remember to also cancel your hotel and travel reservations. The conference host accepts no responsibility for making those cancellations.
6. No refund or discount can be given for non-attendance of events, early departure or cancellation of any function listed in the registration entitlements.
7. Registration fees do not include accommodation, airport transfers or visa applications.
8. Participants are advised to secure appropriate travel and health insurance. Registration fees do not include insurance coverage. The conference hosts accept no responsibility for any loss in this regard.
9. The conference programme is subject to change without prior notice. In the unlikely event of cancellation of the conference, the maximum liability of the conference hosts is to refund the registration fees paid.